Killingworth Connecticut

BOARD MINUTES November 8, 2006

ATTENDANCE: Eileen Boulay – Chair, Susan Flynn, Tom Houpert, Ann Pellegrini, Fiona Phelan, Dick Pleines, Judi Tripodi, Christine Venuti and Dorothy Wright

MINUTES: A motion was made to accept the September 13th minutes. The motion passed. A motion was also made to accept the October 11th minutes. The motion passed with one minor change.

TREASURER’S REPORT: A motion was made to accept both the September and October treasurer’s report. The motion passed.

EVENTS COMMITTEE:
Fall Social: The Fall Social was a lovely event! Thanks to our wonderful hosts, Running Brook Farms provided a very festive place with its beautiful fall flowers and decorations! Approximately 30 people attended. Everyone enjoyed delicious appetizers and refreshing beverages. It was a pleasure to meet new people and discover new businesses in the local area. Thanks again to everyone involved for planning a special evening.
Back up Responsibilities: The Chairs of the events committees are in the process of finalizing the procedures. Due to conflicting schedules, Chris Venuti and Dorothy Wright still need to complete this assignment!
Christmas in the Village: Nadine is looking for volunteers. Any of your time will be appreciated! Mr. & Mrs. Claus will be arriving and the horse and wagon ride will be ready with bells on! Gary Bellard will provide a Christmas tree. The tree lighting will take place during the festivities. Eileen will invite the St. Lawrence Children’s Choir and the HK Middle School Choir. Fiona will send e-mails to businesses that sell goods and put an ad in the Killingworth Krier. Essex Printing gave Susan Flynn a quote for new “Christmas in the Village” signs. A 24” X 35” is $150 and a 36” X 48” is $190. A motion was made to allow Susan Flynn to spend up to $500 on the purchase of “Christmas in the Village” signs. The motion passed.

OLD BUSINESS:
Krier: The Krier is looking mighty fine! Many members are interested in advertising and the new charges must be finalized at next months meeting. Sue Gumbart and Fiona Phelan will give an update.
Annual Schedule: The secretary will update the changes including the following: Form Scholarship committee in March and move the Map under the month of October. The new schedule will be provided at next month’s meeting.
Web Updates: Peg Scofield, owner of Purple Dog has requested additional charges for the maintenance of the KCC website. This was discussed and more information must be provided in order for the board to make a sound decision. Eileen will speak to Peg regarding this matter.
Welcome Baskets: The Women’s Organization reported a $50 deficit in the preparation of 50 more welcome baskets. A motion was made to give the Women’s Organization another $100 to be used for the welcome basket program with the understanding that this will be the last time the KCC will provide additional funds. The motion passed. A letter will be written stating the terms to accompany the check.
KES School Fund: Money is being raised to replace the top playground equipment at the Killingworth Elementary School. A motion was made to donate $150 to the KES PTO in memory of George Pellegrini. The motion passed.

NEW BUSINESS:
Board members – Nominating committee: The KCC needs to nominate two additional board members. A motion was made to nominate to the board Melissa Yakimoff owner of the Funky Monkey and Dale Wilcox of Higganum Dental Associates. The motion passed.

New Members: Due to last month’s quorum, the board will vote on the following ten new members.

The Storts Welding & Supply Co., LLC owned by Jack Connors
Cynthia L. Sarris LCSW run by psychotherapist Cynthia Sarris
Terra Fina Imports owned by Susanne Palo
The Other Place owned by Peg Dwyer
Essex Printing owned by David Winstead
Gary N. Grippo DPM of Center Podiatry
Kevin Cross DDS, E. Paige Turner DMD, Dale Wilcox DMD of Higganum Dental Associates
Julie Berman DVM, Michelle West DVM of Shoreline Animal Hospital
W. David LeVasseur, Attorney at Law
Ronald L. Fouke of RLF Consulting

The board voted and the new members were accepted.

Adjournment: The meeting was adjourned at 9:30 am.

Submitted by,
Christine Venuti
Recording Secretary

BOARD MINUTES October 11, 2006

ATTENDANCE: Eileen Boulay – Chair, Nadine Cabrera, Susan Flynn, Tom Houpert, Christine Venuti and Dorothy Wright

MINUTES: Tabled. There were not enough members present to form a quorum.

TREASURER’S REPORT: Tabled.

EVENTS COMMITTEE:
Fall Social: Running Brook has agreed to host this year’s Fall Social on Thursday, October 19th from 6:00 to 8:00 pm. The KCC will provide paper goods, some appetizers, wine, beer and soft drinks. It should be a fun event!
Back up Responsibilities: The Chairs of the events committees are in the process of finalizing the procedures.
Christmas in the Village: Nadine is looking for volunteers to join the Christmas in the Village subcommittee. Tom Houpert agreed to join.

OLD BUSINESS:
Krier: The Krier continues to look good! Further review regarding additional advertising charges and political ads in the Krier will be discussed at next month’s meeting.
Annual Schedule: The KCC board quickly reviewed and the following changes must be added:
            April –          Postal permit take over.
            June -            Deadline for dues are June 10th.
            August –       Plan for Christmas in the Village.
            October –     Add Fall Social.
            November – Deadline for Directory Updates by November 1st.

NEW BUSINESS:
Board members – Nominating committee: The KCC needs to nominate another board member to replace Sue Cipollone. Melissa Yakimoff from the Funky Monkey expressed interest in becoming a board member. We’ll discuss at next months meeting.
KES School Fund: This is to raise money for new playground equipment. The committee is asking the KCC board for a donation. Must table until next month’s meeting.
Letter from Mike Milano: The KCC board received a letter from Mike Milano concerning the resignation of Karen Milano as editor of the Killingworth Krier. The board members unanimously support their original business decision based on the best interest of the Krier.
New Members: Five new members wish to join the KCC. The Storts Welding & Supply Co., LLC owned by Jack Connors, Cynthia L. Sarris LCSW run by psychotherapist Cynthia Sarris, Terra Fina Imports owned by Susanne Palo, The Other Place owned by Peg Dwyer and Essex Printing owned by David Winstead. Voting will take place next month.

Adjournment: The meeting was adjourned at 9:25 am.

Submitted by,
Christine Venuti
Recording Secretary

BOARD MINUTES September 13, 2006

ATTENDANCE: Eileen Boulay – Chair, Nadine Cabrera, Susan Flynn, Tim Gannon, Sue Gumbart, Tom Houpert, Ann Pellegrini, Fiona Phelan, Richard Pleines, Mark Torello, Judi Tripodi, Christine Venuti, Joan Reed Wilson and Dorothy Wright

MINUTES: A motion was made to accept the August 9, 2006 minutes. The motion passed.

TREASURER’S REPORT: A motion was made to accept the August 9, 2006 Treasurer’s Report. The motion passed.
Dues: Dorothy has sent out notices to all members who have yet to pay their dues. A new rule was suggested that any member who has yet to pay their annual dues by June 10th will not be allowed to advertise in the Krier. Also for clarification purposes, any member who joins the KCC between the months of January and April, they will not be required to pay their dues twice during that particular year. If a KCC business member has more than one business listed in the directory, annual dues are required for each business.

EVENTS COMMITTEE:
Fall Social: Running Brook Farm has expressed interest in hosting the fall social. The KCC is currently looking at a potential date of Thursday, October 19th or 26th. Nadine will confirm plans with Running Brook.
Christmas in the Village: This year this event will take place on Thursday, December 7th!
Town Picnic: The town picnic was a lot of fun! As the weather improved, so did attendance. The KCC booth was busy selling their newly designed t-shirts, as well as, last year’s style. Susan Flynn is an excellent salesperson! The KCC booth also provided application forms, directories and general information about the KCC organization. Several KCC business members also supplied information to promote their businesses. Eileen requested that the event committee provide written procedures on the preparation of the event.

OLD BUSINESS:
Krier: The KCC board gave rave reviews to its new creators on their first edition of the Krier! Next edition might reflect a new font style due to the new design program, but a similar style will be chosen. Fiona and Sue made some suggestions regarding the advertising policies and procedures in the Krier. Creating an ad from scratch requires much more time than an ad that has already been prepared by a KCC business member. Therefore, an additional fee will be charged if an advertisement needs to be created from scratch. If a minor change is to be made to an advertisement, there will be no additional charges, but if many changes are to be made to an existing ad, a small fee will also be charged. Fiona will notify Dorothy each month of any additional charges to be billed accordingly. Prices will be determined at the next KCC meeting.
Directory: The board reviewed the directory information form and suggested a line containing limited space be added for business description. If a business doesn’t fall into the existing categories in the directory, a category will be added fitting the business description. Sue Flynn will notify Peg Scofield of this change.
KCC Postal Permit: KCC missed the deadline to acquire the postal permit from Ragtime Printers. Roy kindly paid for the postal permit. A motion was made to reimburse Roy of Ragtime Printers for the postal permit in the amount of $160. The motion passed.

Welcome Baskets: Another 50 welcome baskets were recently made by the Women’s organization. The preparation of the additional baskets incurred an expense of approximately $300. The income from the KCC member participation didn’t cover the expenses as estimated. A suggestion was made to increase the fees. Nadine recommended that a sign be displayed at TD Banknorth for continuing advertising, as well as, in the Krier under the KCC news section. This will be discussed further at the next meeting.
Annual Schedule: Richard Pleines passed out the yearly planner for the board to review. This will be discussed at the next meeting.
Backup Responsibilities: Individuals on the board are currently working on their policies and procedures to their backup responsibilities.

NEW BUSINESS:
New Members: There were four new members to join the KCC this month. Amy Etra of Amy Etra Photograher, Dolly Mikkelson owner of Curves, Sundy & Craig Ferris of Time Savers Personal Concierge & Errand Service and Joseph Gomez of Jason Express Dry Cleaners, LLC. The board voted and the new members were accepted.

Adjournment: The meeting was adjourned at 9:27 am.

Submitted by,
Christine Venuti
Recording Secretary

BOARD MINUTES August 9, 2006

ATTENDANCE: Eileen Boulay – Chair; Nadine Cabrera, Susan Flynn, Tom Houpert, Ann Pellegrini, Richard Pleines, Judith Tripodi and Dorothy Wright

MINUTES: A motion was made to accept the July 12, 2006 minutes. Two minor changes were noted, Business After Hours is (BAH), and TD was added to Banknorth. The motion passed.

TREASURER’S REPORT: A motion was made to accept the August 9, 2006 Treasurers report. The motion passed.
After some discussions about back up contingency for pertinent files and systems that are part of the Chamber, it was decided, and a motion was made to purchase another copy of Quick Book software to be housed in another Officers computer (Ann Pellegrini volunteered).The treasurers report will be prepared by Dorothy (business as usual), and will be downloaded to Ann’s computer monthly. The motion passed. Additionally, Dorothy will go over procedures with Ann to get her up to speed.
There are still members who have not paid there annual dues. Dorothy will send the bills to these members one last time. If they are not paid by the cutoff of November 1, 2006. These members will not have their businesses listed in the annual directory, and any further advertising will not be accepted to appear in the Krier until the said dues are paid. We will let Fiona know to put this in Bold print in the next Krier.

EVENTS COMMITTEE:
Tabled till next meeting: Business After Hours (BAH) The events committee will meet to discuss the allocation of funds to help defray the cost of hosting a BAH. It will be presented at the next board meeting (a set procedure).
Picnic: This event has been advertised continuously in the summer issues of the Krier. This year the picnic is on Sunday, September 3, 2006 from 11:00 AM (set-up), till 5:00 pm. We decided to order 5 tables. We have a few volunteers, but could still use more volunteers!!! Please contact Sue Flynn if you would like to help! The cutoff date for people requesting a spot to present their business @ the Chambers table was August 24, 2006. Sue is following up on the t-shirt order. We have not heard from the company responsible for ordering the shirts as of yet. Nadine and Sue will go to the shop in Deep River to further follow up. Sue will conduct an audit of all Chamber inventory.

OLD BUSINESS:
Krier: Lots of changes. Fiona Phelan (New Editor) and Sue Gumbart (New Graphic Design Artist) will be taking on the responsibilities of the Krier. Some changes are expected. Any significant changes will be presented to the board and will be voted on for approval. Fiona and Sue are very excited about their new endeavor, and the Chamber is very appreciative of their undertaking. More news to follow as we move along. A preliminary meeting will take place specifically for the Krier which will include Dorothy Wright to get any billing and other pertinent coordination established with our new editor. We need to get an article in an up and coming issue regarding the recipients of the KCC Scholarship.
Richard P. is maintaining and updating the Killingworth Map. When ready he will hop on board with Fiona and Sue to get it ready for distribution. Also, Richard will forward the annual Calendar to Eileen for review and update at the next meeting.
KCC Postal Permit: Harold Wright and Roy Alexander will get together and finalize it.
Women’s Org and Chamber Baskets: Continues to be a great success, better than anticipated. The Chamber will continue its support for the project. All Members are encouraged to send their advertising paraphernalia with their $10.00 to either group for great exposure to new comers in town.

NEW BUSINESS:
New Meeting Place: The KCC meetings will now be held at TD Banknorth at 8:15 am. All members welcome!
New Members: Marylin Donahue of Soleil Tanning Spa; Victoria Ranck of Victoria’s Dream personalize care products. The Board voted and the new members were accepted.
Get well intentions: A motion was made to send a card and fruit basket to 2 of our members who are going through ailing, difficult times. The motion passed.
Policy and procedures: All members, officers and board members who currently have responsibilities above and beyond the norm, will be preparing a document reflecting the policy and procedures for the projects they are responsible for. These documents will be put into a book for future reference. Nadine Cabrera will prepare a write up for the Christmas in the Village; Sue Flynn will prepare one for the Chambers responsibilities with the Town Picnic; Dorothy Wright will prepare one for the accounting procedures, as well as review with Ann P. We will continually monitor the various projects we are involved with and prepare documents accordingly.
Additionally, Tom Houpert will be the back up for phone call reminders for Tim G.; and Judy Tripodi will be back up Secretary for Chris V. Each officer should contact their back ups if they will not be present at any of the monthly meetings.

Adjournment: The meeting was adjourned at 9:25 am.

Respectfully submitted by,
Eileen S. Boulay
President

BOARD MINUTES: July 12, 2006

ATTENDANCE: Eileen Boulay – Chair, Nadine Cabrera, Susan Flynn, Tim Gannon, Tom Houpert, Ann Pellegrini, Richard Pleines and Dorothy Wright

MINUTES: A motion was made to accept the June 14, 2006 minutes. The motion passed.

TREASURER’S REPORT: A motion was made to accept the July 01- 31 2006 Killingworth Krier Income Statement. The motion passed.

EVENTS COMMITTEE:
Business After Hours (BOH): The BOH was held on Wednesday, June 28th from 5:30 pm to 7:30 pm at 9 Old Post Road in Clinton. The hosts was; MacKinstry Financial, Sterling Tax & Financial, Joan Reed Wilson, Esq., and Countrywide Home Loans. It was a great, fun event, although the event was not as well attended as expected, thus we chalk it up to vacations, sports, etc. Maybe we will reconsider summer events. Tracy offered to host another one, and to include it with the Clinton Chamber, and that would be great! We will revisit this in the next couple of months (probably the best time of year (for higher attendance) might be February).
The events committee will meet to discuss the allocation of funds to help defray the cost of hosting a BOH. It will be presented at the next board meeting (a set procedure).
Picnic: This event will be advertised continuously in the summer issues of the Krier. This year the picnic is on Sunday, September 3, 2006. The KCC needs volunteers!!! Please contact Sue Flynn if you would like to help! The cutoff date for people requesting a spot to present their business @ the Chambers table will be August 24, 2006 this info will be included in the next Krier. A motion was made to allocate $100.00 for the Town Picnic Brochure. The motion passed.

OLD BUSINESS:
Krier: Is doing fine! We need to get an article in the next issue with the recipients of the Scholarship.
KCC Postal Permit: Will get update from Karen next month

NEW BUSINESS:
New Meeting Place: The KCC meetings will now be held at Banknorth at 8:15 am.
New Members: Patricia Worth of Someday Farm; Marty Whittle of Top Cat Farm. The Board voted and the new members were accepted.

Adjournment: The meeting was adjourned at 9:05 am.

Submitted by,
Eileen S. Boulay
President

Board Minutes: June 14, 2006

ATTENDANCE: Eileen Boulay – Chair, Susan Flynn, Tim Gannon, Tom Houpert, Karen Milano, Ann Pellegrini, Judi Tripodi, Christine Venuti and Dorothy Wright

MINUTES: A motion was made to accept the May 10, 2006 minutes. The motion passed.

TREASURER’S REPORT: A motion was made to accept the May 31, 2006 and the June 30, 2006 Income Statements. The motion passed.

EVENTS COMMITTEE:
Business After Hours: The next business after hours will be held on Wednesday, June 28th from 5:30 pm to 7:30 pm at 9 Old Post Road in Clinton. The hosts will be Mackinstry Financial, Sterling Tax & Financial, Joan Reed Wilson, Esq., and Countrywide Home Loans. This event will be advertised through both the Killingworth and Clinton Chamber of Commerce.
Picnic: This event will be advertised continuously in the summer issues of the Krier. This year the picnic is on Sunday, September 3, 2006. The KCC needs volunteers!!! Please contact Sue Flynn if you would like to help!

OLD BUSINESS:
Krier: Once again the Krier looked outstanding!
KCC Postal Permit: Karen has volunteered to take over the completion of the postal permit transaction.
T-Shirts: The KCC has agreed to sell t-shirts again at the town picnic and maybe at some local businesses. A new design was selected and Karen will display it in the July issue of the Krier. The t-shirts will be ordered in a couple of different colors with black lettering and be available in various sizes. The price will be decided at the next meeting.
Mail-A-Map: The KCC looked into having Mail-A-Map print the Killingworth map however, it would be too expensive. A motion was made to have the map become the center page of the directory and will no longer include the KCC members listed on the back due to the large number of members. The motion passed.

NEW BUSINESS:
New Meeting Place: The KCC meetings will now be held at Banknorth at 8:15 am.
Scholarship: Due to many successful applicants, it was decided that two $500 KCC President Awards would be given this year instead of one $1,000 award as originally intended. These two awards will be presented at the Haddam Killingworth High School Award Ceremony. Congratulations to Danielle Langer and Jessica Andrade! The board agreed that these two recipients must complete their first semester than have the KCC review their school transcript before a check will be issued.
Non-Profit Organizations: The KCC is discussing the possibility of allowing non-profit organizations to join the chamber. More information to follow.
New Members: There were no new members this month.

Adjournment: The meeting was adjourned at 9:15 am.

Submitted by,
Christine Venuti
Recording Secretary

Board Minutes: May 10, 2006

ATTENDANCE: Eileen Boulay – Chair, Nadine Cabrera, Sue Cipollone, Susan Flynn, Tim Gannon, Tom Houpert, Karen Milano, Richard Pleines, Judi Tripodi, Christine Venuti and Dorothy Wright

MINUTES: A motion was made to accept the April 12, 2006 minutes. The motion passed.

TREASURER’S REPORT: Tabled until June 14, 2006. Dorothy has already received several payments for dues.

EVENTS COMMITTEE:
Annual Meeting: The KCC Annual Meeting was held at the Inn and Vineyard at Chester on Thursday, May 4, 2006 between 7:00 & 9:00 pm. The meeting was a big success! Approximately 50 people attended. The lovely President of the KCC, Eileen Boulay spoke about its past events, accomplishments and changes to the board. The flashy photographer, Tim Gannon took many pictures of the event. The hostess of the evening, Lorry Taylor provided delicious appetizers and drinks, as well as, a tour of the Inn. All in attendance were treated with a special introduction of Chef Kristofer Rowe and his menu creations.

OLD BUSINESS:
Krier: The Krier was sent out late this month due to a delay with the printing company. The bad news was that the board was relying on the Krier to provide additional advertising for the Annual Meeting. Other than a delay the Krier looked great!
KCC Postal Permit: Sue C. has requested a check to complete the KCC postal permit transaction. Dorothy will send it by “errand boy”, better known as Harold!
Scholarship Committee: The scholarship criteria must be sent to the appropriate people at the Haddam-Killingworth High School in order for the selection process to begin.
By-law Review: Jonathan Hoyt has completed the necessary paperwork to allow the KCC to become incorporated. On May 8th the Secretary of State’s Office officially recognized the KCC as incorporated.
Directory: During the April meeting, Amy Perry inquired about going back to the old format of the directory. Due to the large membership, a smaller size would be too thick. Amy suggested a spiral binder. Karen reported that the printing expense with the spiral binder is an additional expense. Also the post office requires that any material mailed with such a binder be placed in an envelope which again would be an additional expense.

NEW BUSINESS:
New Corresponding Secretary: Leslie Alderton has resigned as corresponding secretary. A motion was made to accept Ann Pellegrini as the new corresponding secretary. The motion passed unanimously. The KCC board has requested Ann to write a thank you note the Inn & Vineyard at Chester.
2006 Town Picnic: The town picnic will be held on Sunday, September 3, 2006. Karen will write about it in the Krier. Sue Flynn has graciously offered to be the contact person for the event. This is a big event and many volunteers are needed!
T-Shirts: There are currently only a few t-shirts left. The board needs to order more sizes and colors, and also needs to create a new design. This should be discussed at the next meeting to ensure that the t-shirts will be available for sale at the town picnic.
BAH: The next business after hours will be held on Wednesday, June 28th from 5:30 pm to 7:30 pm at 9 Old Post Road in Clinton. The hosts will be Mackinstry Financial, Sterling Tax & Financial, Joan Reed Wilson, Esq., and Countrywide Home Loans. Karen will post this event in the Krier.
New Members: In May the following business wishes to join the KCC: Comfort & Care of Wallingford, LLC run by Linda Durning. The board voted and the new member was accepted.

ATTENDANCE: Eileen Boulay – Chair, Lesley Alderton, Nadine Cabrera, Sue Cipollone, Susan Flynn, Tim Gannon, Tom Houpert, Karen Milano, Richard Pleines, Amy Roberts-Perry, Mark Torello, Christine Venuti and Dorothy Wright

MINUTES: A motion was made to accept the March 8, 2006 minutes. The motion passed.

TREASURER’S REPORT: A motion was made to accept the April 12, 2006 Treasurer’s Report. The motion passed. Dorothy presented the 4-1-06 to 3-31-07 Annual Proposed Budget. A comparison analysis was also presented between last year’s proposed budget and the yearly income statement. Some of the larger differences were in the increase cost to print the map, revamping the KCC web page and the expense to produce and mail the Krier. Ideas were discussed to decrease expenses and increase revenue. For example, have Mail-A-Map print the KCC map. The board will invite a representative of Mail-A-Map to discuss this endeavor. Suggestions were made to increase the KCC membership dues. After all ideas were heard, a motion was made to accept the 4-1-06 to 3-31-07 Annual Proposed Budget. The motion passed.

EVENTS COMMITTEE: Annual Meeting: The KCC Annual Meeting will be held at the Inn and Vineyard at Chester on Thursday, May 4, 2006 between 7:00 & 9:00 pm.

OLD BUSINESS: Krier: The Krier was large as life and bursting with information once again!
KCC Postal Permit: The KCC board agreed to honor Roy’s request, the usage of the KCC postal permit once a year for a mailing in care of the Killingworth Lions Club. Sue Cipollone will keep the board posted once the transaction is complete with the post office.
Scholarship Committee: The scholarship criteria were briefly discussed and it was agreed that the criteria be weighted individual, (example: grades 30%, athletics 20%). An actual weight table will be established next meeting. The KCC board wants it noted that the KCC members donated the money.
By-law Review: Jonathan Hoyt has reviewed the KCC by-laws. He strongly suggested that the KCC become incorporated due to the social events sponsored by the KCC and all the liability involved. All Chamber of Commerce groups in surrounding towns are incorporated. Attorney Hoyt is willing to handle the proper paperwork for a fee, but the board would like a second opinion regarding the cost.
Officers/Board Members: Tabled.
Directory: Amy Perry attended the meeting and suggested we add a question to the Directory Informational Form asking which format of the KCC directory do you prefer, the original smaller size or the new bigger size? Karen said she has only favorable comments on the new format. Because of the large membership, the smaller size will be too thick and therefore, too costly. Amy suggested a spiral plastic binder. Eileen asked Karen if she could get prices on the spiral binder and if any extra postal cost will be charged. We will continue this discussion at the next board meeting.

NEW BUSINESS: VP Position: Lori Neely has verbally declined her position as Vice President of the KCC. The board agreed that the new candidate for VP must be willing to move into the Presidential position when Eileen completes her term. A motion was made to nominate Nadine Cabrera as Vice President of the KCC. The motion passed. A motion was made to nominate Tom Houpert to the KCC Board to fill Nadine Cabrera’s seat. The motion passed.
New Members: In April the following businesses would like to join the KCC: The Stone Company operated by Connie Wheeler and Guilford Mortgage Services, LLC run by John Mancini. The board voted and the new members were accepted.

ATTENDANCE: Eileen Boulay – Chair, Lesley Alderton, Nadine Cabrera, Tom Houpert, Karen Milano, Peg Scofield, Judi Tripodi, Mark Torello, Christine Venuti and Dorothy Wright

MINUTES: A motion was made to accept the February 8, 2006 minutes. The motion passed.

TREASURER’S REPORT: A motion was made to accept the March 8, 2006 Treasurer’s Report. The motion passed. Membership billing is due in April and the new budget will be presented.

EVENTS COMMITTEE: Business after Hours (BAH): Virginia Rioja recently hosted the first BAH of 2006. Virginia is the owner of Unison Travel tucked away at 79 Pond Meadow Road. The event was a success! There were approximately 30 people in attendance that all enjoyed the food, drink and conversation. Each received a tour complete with a computerized viewing of exciting far away places, as well as, a brief overview of the travel business. Virginia thanks again for your hospitality!
Annual Meeting: The KCC Annual Meeting will be held at the Inn and Vineyard at Chester at the end of April or early May. Nadine will confirm the date.

OLD BUSINESS: Krier: The Krier had another successful month. There were more ads and the possibility of expanding was discussed. Big thanks to Karen and staff!!!
KCC Website: Peg posted the new Directory form on the KCC website. All members must fill this out by November 1, 2006 to be listed in the 2007 directory. Karen will also report this in the Krier. Great job Peg on the new website!
KCC Postal Permit: Sue Cipollone spoke to Roy of Ragtime Printers regarding the ownership of his postal permit. Roy agreed to turn in his permit to the Deep River Postmaster this coming June. Sue has agreed to accompany him and request postal permit #68 for the KCC. Roy had one request, to use the postal permit once a year for a mailing in care of the Killingworth Lions Club. A motion was made to accept the above request. The motion passed.
Scholarship Committee: Sue Cipollone, Eileen Boulay and Chris Venuti met on Wednesday, February 15, 2006 to select criteria for the new KCC scholarship. The KCC board discussed several ideas and agreed on certain criteria. These criteria will be used as a guideline to help the High School staff select several candidates. The selected candidates will be reviewed by the board and the most qualified chosen. It was agreed that the scholarship will be called the Killingworth Chamber of Commerce President’s Award. This will be presented by a KCC board member in June, 2006. A motion was made to present a $1,000 scholarship to a Killingworth High School graduate. The motion passed. Dorothy will include this in the budget.
By-law Review: Jonathan Hoyt is currently reviewing the KCC by-laws. One specific issue of review is to clarify board member attendance. Results forthcoming.
Welcome Wagon Basket: A sample basket will be on display at TD Banknorth.

NEW BUSINESS:Donation: As a special thanks… A motion was made to allocate $500 as a donation to the Killingworth Fire Department. The motion passed.
New Members: In March the following businesses would like to join the KCC: Lets Dance in Rhythm with instructor/owner Karen Pfrommer, Purple Dog Web Productions, LLC owned by Peg Scofield, J&E Warner & Sons, Painting & Construction owned by John Warner Sr. and Sterling Tax & Financial Associates, LLC operated by Scott Vertucci. The board voted and the new members were accepted.

ATTENDANCE: Eileen Boulay – Chair, Sue Cipollone, Sue Flynn, Tim Gannon, Karen Milano, Richard Pleines, Peg Scofield, Judi Tripodi, Christine Venuti and Dorothy Wright

MINUTES: A motion was made to accept the January 11, 2006 minutes. The motion passed.

TREASURER’S REPORT: Dorothy Wright presented the Treasurer’s Report beginning December 14, 2005 to February 8, 2006. This time of year there are extra expenses like the 2006 directory and insurance. A motion was made to accept the February 8, 2006 Treasurer’s Report. The motion passed.

EVENTS COMMITTEE:
Business after Hours (BAH): Unison Travel will host the next business after hours on Thursday, February 16, 2006 at 5:00 pm. Unison Travel is located at 79 Pond Meadow Road and is owned by Virginia Rioja. All KCC members are invited to sit back and relax, sample some refreshments and let Virginia “show you the world”!

OLD BUSINESS:
Krier: The Krier continues to be jam packed with interesting articles and information, thanks to Karen and staff. It was noted that the February Krier reflected a small financial loss. This is due to a decrease in the larger ads. The KCC will keep an eye on the situation.
The Directory: It was brought to Karen’s attention that there were one or two errors or omissions in the new 2006 KCC directory. Karen would like to form a sub-committee to give her another set of eyes when reviewing future directory information before it goes to print. She also would like to attain the most current information from each KCC member. The KCC board decided the best way to update the directory is to create an information sheet. It was discussed what information should be provided and Peg Scofield volunteered to put an application together and post it on the KCC website. All KCC members will be required to fill this out and send to Karen Milano. This will be available in the near future. Follow up phone calls will begin in the fall for any KCC member that did not fill out the information on the web. Hopefully all KCC members will act in a cooperative and timely manner. November 1, 2006 is the deadline. Updates on this sub-committee will follow.
KCC Postal Permit: Sue Cipollone spoke to the Deep River Postmaster about having an existing postal permit transferred from Ragtime Printers to the KCC. Ragtime Printers use to do all of the KCC printing jobs. The postmaster said Roy from Ragtime printers must turn in the postal permit before the KCC can own it. Keeping the same postal permit number will make it easier when we do mailings. The postal permit will be $320 per year. Sue will speak to Roy about our request.
KCC Logo: A new KCC logo has been chosen, it will appear in the Krier and on the KCC new stationary.
Scholarship Committee: Sue Cipollone will head-up the sub-committee for the new KCC scholarship. A meeting will be on Wednesday, February 15, 2006 at 2:00 pm in the Pharmedica conference room to select the criteria.
Website: It’s Official!!! The KCC signed a contract with the Purple Dog Company to hire Peg as the new manager of the KCC website. The KCC board gave Peg Scofield a big round of applause for a job well done on the revamping of the KCC website.

NEW BUSINESS:
Job Postings: Peg has already designed a place to post job openings for the KCC member’s businesses. This should be beneficial to both the Killingworth community, as well as the KCC members. Job openings have already been posted. Way to go Peg!
KCC By-Laws: Eileen will speak to a business attorney about reviewing the KCC by-laws.
New Members: In February the following businesses would like to join the KCC: Rhodes Pump Service operated by Kevin Erbe, Bombaci Handyman & Home Improvement owned by James Bombaci, Page Taft Real Estate represented by Karen Hyde, Well Fargo Home Mortgage managed by John D’Amico and Pools by Murphy & Son, Inc. owned by Patrick Murphy. The board voted and the new members were accepted.

MINUTES: A motion was made to accept the December 14, 2005 minutes. The motion passed.

EVENTS COMMITTEE:
Christmas in the Village committee members will have a follow-up meeting on January 24th at the Killingworth Inn at 4:30 pm.

OLD BUSINESS:
Krier: The Krier continues to be a success! Karen and staff are off to a great start in 2006!
New 2006 Directories: Extra copies of the new directories will be dropped off at the Library, Town Hall, TD Bank North and True Value. Copies will also be available for the welcome wagon baskets.
Business after Hours: Unison Travel will host the next business after hours on Thursday, February 16, 2006 at 5:00 pm. Come join us for some delicious refreshments and learn about travel! Look for our newly purchased sandwich boards at the Killingworth circle to advertise upcoming events.
KCC Postal Permit: The KCC needs to have their own postal permit for Killingworth. Sue Cipollone volunteered to handle this task.
KCC Logo: Discussions have begun to change the KCC logo. Several logos were reviewed and more will follow.

NEW BUSINESS:
KCC Website: Sue Corbin will no longer be able to update our website due to her new full time position. Peg Scofield offered to take over and revamp our website. A motion was made to have Peg Scofield manage the KCC website for $50 per month plus a $500 revamping charge. The motion passed.
Job Postings: An idea was presented to allow the KCC members to post job openings on our website. Dick Pleines will speak with Peg regarding this matter. Future details to follow.
New Members: Ideas Unlimited, a home improvement business owned by Joseph Pleines would like to join the KCC. The board voted and the new member was accepted.

Adjournment: The meeting was adjourned at 8:50 am.