BOARD MINUTES August 8, 2007

Attendance: Judith Tripodi-Chair, Richard Pleines, Michael Jones, Dale Wilcox, Dorothy Wright, Tom Houpert, Eileen Boulay, Lisa Anderson

Minutes: The July 11th meeting minutes were reviewed. A motion was made to accept the minutes. The motion was accepted.

Treasurer’s Report: The July report was reviewed and looks good.  A motion was made to accept the treasurer’s report. The motion was accepted.

There are still some outstanding annual dues not paid.  Those members that have not paid their dues will not be allowed to advertise until they are paid.  Dorothy will give Fiona the list.
Dorothy and Tim have worked diligently on Back up disaster recovery for the treasurer functions and files. Dorothy spent many hours converting to the new system to accommodate the back up.  Many thanks! Additionally, Dorothy purchased new software and memory sticks for backing up files to be held off site. Tim purchased an external hard drive to house an additional copy of the software. A motion was made to reimburse Tim and Dorothy for the purchases they made on behalf of this project. The motion was accepted.    

Old Business:  
An existing member’s survey questionnaire from another chamber was review and discussed as to what should be in the KCC member survey questionnaire. A subcommittee was developed and will meet prior to the next monthly meeting for presentation and acceptance.

The KCC Visioning Retreat (AKA BOH), was presented by Michael Young of Idealife. The event will be held at Someday Farm. The date of the event was changed due to potential holiday conflicts, to Thursday September 20th, from 5:00 pm to 7:00 pm.  A donation of $5.00 at the event would be appreciated.  

The KCC Postal Permit issue continues to pop up and go unresolved.   Roy Alexander has continued to maintain and pay the postal permit the KCC utilizes. Roy paid for our again this year. A motion was made to reimburse Roy of Ragtime Printers for the postal permit fee in the amount of $175.00.  The motion was accepted.

Additionally, it has been decided that the KCC will have their own postal permit, and that Judy Tripodi will file an application to develop our own, new # permit ASAP.  The initial set up cost is $320.00.  And the annual fee is $175.00.  Again, it was agreed (based on a motion made and accepted last year), that Roy on behalf of the Killingworth Lions Club would use the postal permit once annually. 
 
Fall Social: Will be held Thursday, October 18, 2005 from 5:00 to 7:00 pm Hosted by Dorothy Wright - Accounting Services - 81 Greenhill Road in Killingworth.  Details of the event to be discussed at the next meeting. Eileen will contact Ann Pellegrini with information for invitations. And Fiona to place in Krier.

New Business:

Group Insurance offering to members. A brochure was handed out for review, preliminary discussion took place and there is a lot of interest!  The next meeting this item will be discussed in more detail.

New members: 4 new members were presented to the board for approval. 
In-a-Jam Plumbing
Miss Alanes Dance Academy
Wendy Ifkovic Realtor
VNA Community Health Care, Guilford
A motion was made to accept the new members. The motion was accepted

The next meeting will be held Wednesday September 12th @ 8:15 AM inn the TD Bank North.

Adjournment: The meeting was adjourned at 9:25 am.

BOARD MINUTES July 11, 2007

Attendance: Judy Tripodi- chair, Tom Houpert, Tim Gannon, Dorothy Wright, Richard Pleines, Fiona Phelan, Dale Wilcox, Mary Minshall, Lisa Anderson

Secretary Report:  A motion was made to accept the June 13, 2007 minutes.
The motion was accepted.

Treasurer Report: The Treasurer presented a combined May and June report. Dues have started to be paid and a process is being put into place to obtain the balance due by August 15th.  A motion was made to accept the Treasurer’s report. The motion was accepted.

Old Business:

Krier: The new ad sizes and price changes can be found in the August issue as well as on the web site. Ads need to be paid for by August 15th for placement in the September issue. The new ads will be part of the September issue at the new sizes and prices. The process of bidding expenses was followed for the Krier for the coming year. Discussion reviewing the comparisons followed. A motion was made to continue as we are for the coming year. This motion was accepted.

New Business:

New Members:

Cool Beans &  Cards LLC,    508 Old Toll Road, Madison. (203) 421-4400. : Caesar and Debora Rondina. Email: crondina@aol.com.

Diane Afton Aeschliman, 44 Titus Coan Road, Killingworth. Fine Art Studio. ( 860) 663-2370.

LC Computer Services, 190 Neck Road, Madison. (860) 593-6653.; Logan Chittenden. Email: lchittenden@copperdome.com.

Sayles Restoration, 23 Woodland Road, Unit C-4, Madison. (203) 245-2205. ; Brad Sayles. Email: bsayles@saylesrestoration.com.

Shoreline Focus and Fitness LLC, 25 Beaver Dam Road, Killingworth. ( 203) 314-6211 Lori Marriott. Email: lori@shorelinefocusonfitness.com.

Timeless Interiors sm LLC, 12 Linnea Lane, Killingworth. (203) 500-9500; Rachel Schemmerling. Email: timelessinteriors@earthlink.net.

A motion was made to accept our new members. The motion was accepted.
Retreat: Date to be considered September 14th, 2007 from 3pm -5pm.

Town Picnic: Will not be held this year. Lack of new people on committee.

The next meeting will be on August 8, 2007 TD BancNorth 8:15 am.

Adjornment: 9:30 am

BOARD MINUTES June 13, 2007

ATTENDENCE: Judy Tripodi-Chair, Tim Gannon, Susan Flynn, Ann Pellegrini, Fiona Phelan, Christine Venuti, Mary Minshall, Eileen Boulay, Dale Wilcox, Susan Flynn, Tom Houpert and Mike Young.
Meeting called to order at 8:15am 
SECRETARY REPORT:
A motion was made to accept the April 11,2007 minutes. The motion was accepted. A motion was made to accept the May 9,2007 minutes. The motion was accepted.
TREASURER REPORT
Dorothy was not present for the treasurer’s report. It will be presented in the July 11, 2007 meeting.
 OLD BUSINESS: 
Krier: Advertising fee changes and the re-design of the physical size of the ads  were discussed. A motion was made to accept these changes as of September 1, 2007. Members who have pre- paid as of June 15, 2007 will not be affected yet. The motion was accepted. The chamber will continue to offer pre-paid discounts of 5% for 6 months and 10% for 12 months of advertising. Fiona and Ann will design and mail a post card to members regarding the rate changes. The rate schedule will be posted on the website and will be put in the Krier.
Chamber Retreat:  Mike Young reviewed his proposal for a Chamber retreat at Someday Farm for  community building. It will be scheduled for Friday evening Sept. 14th. More details and formal invitations  will follow.
Special session BOD:   There will be an extra meeting for the Board of Directors at Judy’s house on Friday July 13th 2007 8:15am ---10:15am, will discuss processes / time lines for completion of policies, procedures, lines of communications and committees.
KCC QUILT: Tabled until next meeting.
NEW BUSINESS:
Dues:  due June 15. Billing going out.
Krier: Ad requests are growing and Fiona and Sue are continuing to balance content as well as ads.
Town Picnic: A town picnic was not scheduled for this year.
E-Mail Communication: Fiona and Ann will discuss with Peg which communications will be received and sent from each of the 3 e-mail addresses involving the Chamber, the Krier and the website.
.The next meeting will be on August 8, 2007 at TD Bank North starting 8:15AM.
 Adjornment: The meeting was adjourned as 9:30 am.

BOARD MINUTES May 9, 2007

Attendance:   Judy Tripodi- Chair,  Eileen Boulay, Tim Gannon, Dorothy Wright, Susan Flynn, Ann Pellegrini, Fiona Phelan, Mary Minshall, Dick Pleines, Christine Venuti and Mike Young.
Minutes: The minutes for April not ready yet. Will review at June meeting.
Treasurer Report:  A motion was made to accept the treasurer report. The motion was accepted.
Old Business:
Relay for life:  Many businesses have either registered to walk in the relay or have made donations. We are very proud of the good response of our businesses.
Krier Ads: Continued lengthy discussion of pricing changes for Krier Ads. Mary, Dale & Fiona will present final suggestions at June meeting.
Chamber of Commerce Retreat: Michael Young presented a proposal for a KCC retreat for Chamber members at Someday Farm for possibly September. To compose a mission statement and community building process for the chamber  as it grows.  We will continue discussion on the focus, process, cost and logistics of the program.  Mike will present his revised proposal in June.
Annual Spring Meeting:  The spring social was a success! Close to 35- 40 people attended. Thanks to Mary Minshall  at Guilford Savings Bank for hosting the event! The new Board members were voted in and are as follows:
President:  Judy Tripodi,  Vice President: Tom Houpert, Treasurer: Dorothy Wright, Recording Secretary: Mary Minshall, Correspondence Secretary: Ann Pellegrini,  Membership Chair: Susan Flynn. Board of Directors : Tim Gannon, Eileen Boulay, Richard Pleines, Mark Torello, Christine Venuti, & Dale Wilcox.
New Business:
New Members: The chamber wishes to welcome our new member, Robert and Marcella Sassi,  of Prospect Property Management.
Yellow page Ad: Dorothy received a bill from the yellow pages which had not been requested. Consensus is not to use the yellow pages.

The next meeting will be held at TD BancNorth Wednesday June 13th at 8:15 am
The meeting was adjourned at 9:30 am.

BOARD MINUTES March 14, 2007

Attendance: Eileen Boulay—Chair, Dorothy Wright, Susan Flynn,  Dick Pleines, Tim Gannon,  Ann Pellegrini, Fiona Phelan, Dale Wilcox,  Mark Torello,  Mary Minshall, Judy Tripodi, & Michael Young.
Minutes: A motion was made to accept the January 10th minutes. The motion was accepted. There was no February meeting because of the adverse weather.
Treasurer’s Report: A motion was made to accept the January and February treasure’s report. The motion was accepted.
Old Business:
Relay for life: The Relay is Friday June 1st –Saturday June 2nd. The board made a motion to donate $250.00 to the American Cancer Society for the Relay. Motion accepted.  On be half of the chamber, Judy agreed to assist with corporate sponsorship. She will send out letters to chamber members asking them to help support this cause. Also, Ann will send an e-mail to members requesting there support. Fiona will write an article about the Relay for the Krier.
Welcome Baskets: The KWO sent a letter to Eileen regarding reimbursement for the cost of the most recent round of baskets. They didn’t receive the reimbursement yet. Dorothy will send check for the $300.00 that was spent on the baskets. Concern is that the KWO only contacted the members who contributed items for the first basket rather than all chambers members. (They collected $180.00 from members @$ 10.00 per business). The chamber will continue to help fund the short falls but all members must be given the same opportunity to place marketing items in the basket. The goal for this program was for it to be self funding.  Judy will call Joan and offer the chambers assistance with contacting the chamber members and / or collecting the items. Since the chamber is in the process of putting together a procedure manual for projects, it was suggested that the chamber & the KWO together clarify roles and processes for this project.
New Business:
New Members: The chamber wishes to welcome our new members: Nance Glass of Pansy  Patch Daycare, Carole A. Campbell of  Nature Scapes, Eileen Lawrence, MD of Shoreline Pediatrics & Adolescent Medicine, PC,  Lynn Pionke of Maple Avenue Nursery School, Inc. and Jay Selmer of Sprout Landscaping.  
VISIT:  Michael R. Young of Idealife (new member) attended the meeting and offered to host the next chamber meeting at Someday farm. He will put together a proposal to host a board member meeting to brainstorm our mission statement and vision.
Annual Spring Meeting: Will be held on Thurs. April 26, 2007 from 7pm to 9pm at Guilford Savings Bank 494 Old Toll Rd North Madison.

The next meeting will be held on Wed April 11th 2007 at Someday farm 272 Roast Meat Hill Rd at 8:15 am.

Adjournment:  The meeting was adjourned at 9:30 am.